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the Polish Parasitological Society

    

STATUTE

of the Polish Parasitological Society 

I. Name, location, area of activity and legal nature

§1

The association shall be named: "the Polish Parasitological Society", hereinafter referred to as "the Society".

§2

1.

Warsaw is the seat of the Society, and the area of activity covers the whole territory of the Republic of Poland.

2.

The Society may open Branches, which are founded on the basis of existing legislation and these Statutes. Details of opening Branches are defined in the regulations.

§3

The Society is a legal entity.

II. Objectives and measures

§4

1.

The Society aims at fostering and developing various fields of parasitology, promoting parasitological issues in society, working with state and social institutions in the fight against human and animal parasites, cultivating healthy competition among its members in the development of parasitological science important to the state and leading to enhancement of the citizens’ prosperity.

2.

The Society represents the Polish parasitology at home and abroad and cooperates in this regard with relevant authorities.

§5

In order to perform the tasks, the Society develops activities among members and the community by:

 

a)

organization of scientific meetings, convening scientific congresses of informational, reporting and problem character;

 

b)

printing papers, dissertations, protocols, and issuing own publications on the basis of permits granted by competent authorities;

 

c)

promoting and, where materially possible, assisting in scientific research;

 

d)

popularization activity by means of public lectures, courses, exhibitions, presentations, etc.;

 

e)

announcing competitions and granting awards;

 

f)

maintenance of specialized museums and libraries;

 

g)

keeping records of academic life in the field of parasitology;

 

h)

reviews of research papers and other projects in the scope of parasitology and allied sciences;

 

i)

cooperation with relevant government authorities, other civil society organizations and domestic and foreign academic institutions having objects related to the aims of the Society.

III. Members, their rights and responsibilities

§6

A member of the Society may be any person of legal age interested in the issues of parasitology and allied sciences, having a tertiary education degree and admitted to the Society in the manner provided in § 8.

Application for membership of the Society may also relate to a candidate not meeting the above criteria as to the professional title, but working in the field of parasitology or related disciplines.

§7

1.

The Honorary Membership of the Society shall be granted on the basis of separate regulations.

2.

Honorary Members of the Society are approved by the meeting of the Executive Board of the Society on the proposal of the Branches.

§8

 

a)

Candidates for membership shall report to the Branch Board, and in exceptional cases to the Executive Board, making a declaration of accession to the Society with the support of introducing members.

 

b)

The Branch Board considers the application no later than 2 months from the time of filing, assess and accept the candidate as a member of the Society during a scientific meeting, or reject the nomination. The Branch Board sends a statement with its decision to the Executive Board for registration, which should be accomplished during the next meeting of the Executive Board.

 

c)

Applicants for admission to the Society whose applications were rejected by the Branch Board may request a review of this decision to the Executive Board. The ap-peal should be considered at the next meeting of the Executive Board. Candidates whose appeals were rejected by the Executive Board may submit to the President a request for review of that decision to the General Meeting of the Society; the Presi-dent is obliged to present it for consideration at the nearest General Meeting of the Society.

§9

Members have the right to:

 

a)

participate in scientific meetings of the Society;

 

b)

present their work at the meetings;

 

c)

receive reports on the activities of the Society;

 

d)

participate in the General Meetings of the Society with active and passive right of election.

§10

Each member belongs to one of the Branches of the Society, in whose work takes an active part. This does not relate to foreign members.

§11

 

a)

Members of the Society pay annual fee in the amount adopted at a meeting of the Executive Board of the Society;

 

b)

Honorary Members are exempted from the obligation to pay fee based on the resolution of the General Meeting of the Society;

 

c)

payment of fee by foreign members is governed by relevant provisions. Foreign members may be exempted from the obligation to pay fee based on the resolution of the General Meeting of the Society.

§12

1.

Loss of membership shall be:

 

a)

by resignation of a member;

 

b)

in the event of death of the member;

 

c)

in case of loss of civil and honour rights by the judgment of the Court.

2.

Deletion from the register of a member whose fee is two years in arrears, and who has been notified of the fact by two warnings in writing, is done by a resolution adopted by the Executive Board of the Society.

§13

Removal of a member’s name from the register of membership for other reasons not listed in § 12 may be made pursuant to a resolution passed by an affirmative vote by secret ballot of three-fourths of members present at the General Meeting of the Society.

§14

Performance of any functions within the authorities of the Society is honorary with the exception of activities subject to the obligation to pay (e.g., the function of an editor, curator, etc.).

IV. Governing Bodies of the Society

§15

The authorities of the Society are:

1.

General Meeting of the Society;

2.

Executive Board;

3.

Main Audit Commission.

The Branch authorities of the Society are represented by:

1.

General Meeting of Members of the Branch;

2.

Branch Board;

3.

Branch Audit Commission.

V. General Meeting of the Society

§16

General Meeting of the Society may be ordinary and extraordinary.

§17

Ordinary General Meeting of the Society shall be held every three years. The Executive Board in warranted cases may change the date of the Ordinary General Meeting of the Society. The General Meeting is convened by the President, or in his absence Vice President, through notices (in the press or distributed individually) available to members at least 10 days before the Meeting. The notice should specify the agenda. The General Meeting of the Society shall be deemed valid with the presence of at least half of all members. If the General Meeting shall not commence at the first appointed time, in half an hour later it takes place in the second summoning and is valid regardless of the number of members present.

§18

All members of the Society are entitled to participate in the General Meeting of the Society with the right to vote. Persons invited by the Executive Board may also attend the Meeting without decisive vote.

§19

The Chairman of the General Meetings of the Society shall be one of the assembled members.

§20

The General Meeting of the Society is held to:

 

a)

review and decide on proposals presented by the Executive Board;

 

b)

elect the President, Vice Presidents, Secretary, Treasurer, editors of the Society and other members of the Society authority;

 

c)

approve the reports on the conclusions of the Audit Committee, the work plan and financial management of the Society;

 

d)

discharge the outgoing authorities of the Society;

 

e)

adopt regulations and amendments to the Statute of the Society;

 

f)

close Branches and other permanent bodies of the Society;

 

g)

consider motions submitted by members to the Executive Board within the period prescribed by the regulations;

 

h)

pass a resolution to dissolve the Society;

 

i)

approve the seat of the Society for a given term of office.

In order that the resolu-tions adopted by the General Meeting of the Society be valid, a simple majority of members must be present, and the matters referred to in items b) and c) require two-thirds majority of votes. In the case of a motion for dissolution of the Society, a reso-lution of the majority indicated in § 48 is required.

§21

1.

The extraordinary General Meeting of the Society may be convened at any time:

 

a)

at the initiative of the President of the Society;

 

b)

pursuant to a resolution of the Executive Board;

 

c)

at the request of the Audit Committee;

 

d)

in response to a written substantiated request of one third of the total number of members.

2.

The manner to convene the Extraordinary General Meeting of the Society is analogous to summoning the Ordinary General Meeting of the Society.

VI. The Executive Board

§22

The Executive Board of the Society comprises: the President, three deputies – Vice Presidents, Secretary, Treasurer, editors of publications of the Society, Chairmen of standing commissions of the Society and Presidents of Branches or persons dele-gated by them, one from each Branch. The Board may, if required, supplement its composition by co-optation.

All members of the Executive Board, Branch Boards and the Audit Commission per-form their duties voluntarily. Remuneration for editorial work and others not belonging directly to the competence of the members of the Board may be accepted under existing regulations, similarly as lectures and papers delivered at scientific meetings by invitees. The Executive Board meetings are held as required, but not less than 2 times a year. Resolutions of the Board are passed by a simple majority of votes in the presence of at least one third of the members of the Board. In the event of equality of votes, the chairman shall have a casting vote. The unexcused absence from 4 consecutive meetings by a member of the Board shall be deemed a waiver of the mandate. The aforesaid resolution shall be notified in writing.

§23

The responsibilities of the Executive Board include:

a)

carrying out all administrative and current matters of the Society;

b)

managing the assets of the Society, accepting donations, legacies, and undertak-ing other funds transferred to the Society;

c)

implementation of the resolutions of the General Meeting of the Society;

d)

management of publications of the Society;

e)

considering matters which are to be brought to the General Meeting of the Society;

f)

preparation of reports, work plans and preliminary budget estimate;

g)

preparation of draft regulations of the Society;

h)

setting up Branches and sections and other non-permanent bodies of the Society;

i)

organizing congresses and initiating research in the framework of existing legislation;

j)

communication with the authorities, associations, scientific and social institutions (national and foreign), and private persons;

k)

adoption of the membership fee.

§24

1.

The President represents the Society, summons the General Meeting of the Soci-ety and convenes and chairs scientific and the Executive Board Meetings. The President supervises the compliance with the Statute, performance of tasks of the Society, and together with the Treasurer signs obligations.

2.

In case of resignation the President's position shall be assumed by one of the Vice Presidents elected by the Executive Board, who acts as the President till the end of the unexpired term.

3.

The Ordinary General Meeting elects a President by secret ballot for a period of one term of office. The same person may be re-elected President for a period of only one ensuing term.

§25

1.

One of Vice Presidents (elected by the Executive Board) shall function in lieu of the President in the event of the latter’s  absence and  perform any duties entrusted to him/her by the President.

2.

In case of resignation of one of Vice Presidents, their activities are conducted by one of the other Vice Presidents. In case of resignation of more than one Vice Presi-dent, their responsibilities are entrusted by the Executive Board to the other Vice Presidents or two active members of the Executive Board until the completion of  the Society authorities’ term of office.

§26

In case of resignation from the position of a member of the Board, the Executive Board shall appoint one of its members to perform the alternative function till the time of election held at the next General Meeting of the Society.

§27

The Secretary  ensures the implementation of research plans of the Society, oversee topics of scientific meetings, directs the administrative and economic affairs, con-ducts correspondence and records the minutes of meetings of the Executive Board, signs correspondence and other official documents together with the President. The Secretary  also maintains custody of all the documents and archives of the Society.

§28

The Treasurer conducts the financial affairs of the Society, supervises economic management, creates preliminary budget estimates and submits proposals for ex-penditure. The Treasurer signs jointly with the President all documents concerning the financial management of the Society.

§29

The Executive Board may engage personnel paid from the funds of the Society for the performance and conduct of office routine, financial-accounting and organizational matters.

VII. The Main Audit Commission

§30

The Main Audit Commission is composed of three members and two deputies elected at the General Meeting of the Society for one term of office. The Commission shall be constituted after the election of governing bodies at the General Meeting. The members shall elect a chairman and deputy from amongst themselves. The records and minutes of the Main Audit Commission are kept under the supervision of the Secretary of the Executive Board.

§31

The Main Audit Commission is an auxiliary organ of the General Meeting and its responsibilities rely on:

1)

control the overall activity of the Society from the perspective of compliance of the actions of the Executive Board with the general provisions on the activities of social organizations and with the Statute and regulations, as well as financial management in terms of legality and expediency;

2)

systematic monitoring of financial documents, cash and overall financial status of the Society;

3)

initiate summoning the General Meeting to submit own proposals, if required.

After inspection, the Main Audit Commission draws up a protocol signed by the Chairman and members of the Commission and, if necessary, puts forward recommendations and conclusions.

Protocols of the Main Audit Commission are entered in the Book, which is stored in the files of the Society under the supervision of the Secretary of the Executive Board. The Main Audit Commission presents reports on its activities together with proposals to the General Meeting of the Society.

VIII. Sections, commissions and other bodies of the Society

§32

The works of the Society are carried out in sections, branches, commissions and other bodies of the Society.

§33

Permanent bodies of the Society operate under regulations developed by the Executive Board and approved by the General Meeting of the Society.

§34

1.

Resolutions adopted at meetings of sections, commissions and other bodies of the Society are forwarded to the General Board, which decides to bring them to the scientific meeting or General Meeting of the Society, depending on the nature of the case.

2.

All works and resolutions of sections of the Society may be published or transmit-ted to individuals and institutions outside the precincts of the Society only after ap-proval by the Executive Board.

§35

Equivalents of sections and commissions at the Executive Board may be commis-sions and sub-commissions at the level of the Branch.

§36

Sections and commissions appointed by the Executive Board pursuant to § 23, item h, consist of members of the Society and, if required, persons invited from outside the Society. Sections and commissions shall submit results of their work to the Executive Board which decides on their use. Resolutions of sections and commissions may be published or communicated to the persons and institutions outside the precincts of the Society only after approval by the Executive Board of the Society.

IX. The Branches of the Society

§37

1.

The Executive Board of the Society appoints, if required,  Branches of the Society and determines their area of activity.

2.

The Branches may be established in localities with a greater number of people having appropriate scientific preparation in the field of parasitology or allied sciences, and showing interest in parasitological issues.

3.

The work of the Branches of the Society shall be conducted under the rules approved by the General Meeting of the Society.

§38

The governing bodies of the Branch are:

1.

General Meeting of the Branch;

2.

The Branch Board.

§39

General Meeting of the Branch:

1)

approves the work plan proposed by the Branch Board;

2)

considers and adopts the report of the Branch Board;

3)

considers and adopts proposals of the Branch Audit Commission;

4)

elects members of the Branch authorities.

§40

All members of the Society from the Branch area participate in the General Meeting of the Branch with the right to vote. Guests invited by the Branch Board may also attend the meeting without decisive vote.

§41

The General Meeting of Branch shall be convened by the President of the Branch Board, or in his/her absence by the Vice President, on the basis of registered notices with specified agenda sent out at least 10 days before the date. The General Meeting of Branch shall be convened not less frequently than once in the term.

§42

1.

The Branch Board shall consist of the President, Vice President, Secretary, Treas-urer and Chairmen of commissions active in the Branch.

2.

Branch Board shall:

 

a)

implement the objects of the Society in the area covered by the activities of the Branch;

 

b)

maintain a list of members and send it, constantly updating, to the Executive Board;

 

c)

submit a report to the Executive Board and declarations of newly admitted members for registration.

§43

1.

The Branch Audit Commission shall be composed of three members elected at the General Meeting of the Branch for a period of one term of office.

2.

The Branch Audit Commission has the same duties and responsibilities within the Branch which are provided in § 31 for the Main Audit Commission as a control body of all activities of the Society.

§44

Scientific meetings of the Branch should be convened at least four times a year by the Presidents of the Branches, or in their absence by Vice Presidents, through notices sent out in due course with specified agenda. In addition to members, invitees may participate in the meetings, but only members of the Society are involved in voting.

§45

At scientific meetings the participants shall present lectures, dissertations, communications, exhibitions, etc. on topics falling within the scope of interests and activities of the Society, conclusions on scientific matters shall be considered, the work and research presented to the Society by individuals and institutions or reported in connection with the announced competitions shall be discussed.

X. The funds and assets of the Society

§46

The Society funds are derived from:

1)

membership subscriptions;

2)

grants;

3)

income from the assets of the Society;

4)

voluntary contributions, subsidies, donations, bequests, exchange of publications and other revenue and events organized in a manner consistent with applicable law;

5)

scientific collections, libraries, museums and archives.

§47

Legacies and bequests for the Society shall be kept as inviolate and allocated for the purposes intended by donors. Provided the donation has been devoid of any objection as to the use of the revenue, it shall be dedicated to the objective set by the General Meeting of the Society at the request of the Executive Board.

XI. Dissolution of the Society

§48

1.

In the event of dissolution of the Society the last General Meeting shall dispose of the assets of the Society and shall transfer them to another Polish scientific institution of the activity which also includes knowledge of parasitology.

2.

A resolution to dissolve the Society shall be legally valid only if approved by a two-thirds majority of members present at the meeting with the participation of at least half the total number of members of the Society.

3.

The resolution of the General Meeting of the Society to transfer property shall be valid only if approved by the registration authority.

XII. Transitional provisions

§49

1.

Upon approval by the registration authority of the Statute of the Polish Parasi-tological Society as adopted by the Ordinary General Meeting of the Society on 1 September 2010, loses its power yet in force Statute approved by the District Court for the capital city Warsaw, XII Commercial Division of the National Court Register of 25 February 2008, case reference number WA.XII NS-Rej. KRS/032789/07/068.

2.

All Branch Boards of the Polish Parasitological Society are required within 2 weeks of receipt of a copy of this Statute approved by the registration authority to submit a notice of changes in the Statute of the Society to local state administration bodies in accordance with Article 41 of the Law on Associations of 27 October 1932 (Journal of Laws No. 94, item 808, with later amendments).